Nike Legal Assistant - Trademark & Design in Beaverton, Oregon

Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.

Nike is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.

Description

As our Legal Assistant, you'll support the Trademark & Design Team, which sits within the Intellectual Property & Marketing Center of Excellence (IP COE) in the legal department. The main focus will be to support two to three of the group’s attorneys and the paralegal team by performing a wide range of administrative tasks, including but not limited to:

Scheduling:

• Outlook calendar management and scheduling

• Work with Nike Travel to coordinate travel

• Deadline management for matters, operational reports (CFEs, QBRs, OTP, CSR) and COE reporting

• Arrange and coordinate team meetings, room setup, prepare materials and arrange necessary audio/visual equipment, including WebEx

Accounting

• Vendor set up, invoice coding and PO management

• Understand the operational finance guidelines and work with Accounting and Global Operations to ensure timely payment and processing of vendor invoices and follow-up on questions

• Budget management: understand the budget for the COE and assist with reporting and tracking as needed

• Process expense reports in an accurate and timely manner and resolve issues as needed

Document Production

• Manage, organize, and maintain paper and electronic files

• Review and edit documents and emails for appropriate grammatical usage

• Be adept at producing effective PowerPoint presentations; create high-quality graphic and text presentations often under tight time frames

• Be able to keep track of document edits from various sources

General Administrative

• Field phone calls as-needed and route inquires to the appropriate party

• Mail processing

• Copying, faxing, scanning of documents

• Act as a liaison between clients and the COE lead by furnishing and requesting information as needed and assist in completion of administrative reports

• Onboarding support for new hires joining the team

• Be a team player and available to cover other team members as needed

• Process Company Store passes for vendors

• Work with team to prepare meeting agendas, record detailed meeting notes, distribute and file

• Assist with organizing team events, being conscious of time and budget constraints

Qualifications

• High School diploma or college degree

• 3+ years of increasing responsibility as an Administrative Assistant

• Advanced PowerPoint skills for preparing and revising a high volume of presentations

• Excellent oral communication and organizational follow-up skills

• Ability to quickly grasp new concepts

• Must demonstrate excellent attention to detail and ability to concentrate for long periods of time

• Common sense and ability to think through scenarios to identify the best course of action

• Ability to manage multiple tasks at one time, prioritize and carry out responsibilities independently in a fast-paced work environment

• Must be proactive and take initiative in seeing tasks to completion

• Excellent follow up to ensure adherence to deadlines

• Must be comfortable with ambiguity, and be resourceful enough to find solutions on your own

• Ability to maintain confidentiality of sensitive information and use discretion in dissemination of information

• Strong interpersonal, team-building and people skills; a team player able to establish and build partnerships with all levels of management and business partners

• Be approachable with a positive attitude

• Ability to exercise a high degree of professionalism as position interacts with upper level management

• Must have strong computer skills, including familiarity with Microsoft Office (Word, Outlook, Excel, PowerPoint,)

• Consistent attendance is a required function of this job

Qualifications

• High School diploma or college degree

• 3+ years of increasing responsibility as an Administrative Assistant

• Advanced PowerPoint skills for preparing and revising a high volume of presentations

• Excellent oral communication and organizational follow-up skills

• Ability to quickly grasp new concepts

• Must demonstrate excellent attention to detail and ability to concentrate for long periods of time

• Common sense and ability to think through scenarios to identify the best course of action

• Ability to manage multiple tasks at one time, prioritize and carry out responsibilities independently in a fast-paced work environment

• Must be proactive and take initiative in seeing tasks to completion

• Excellent follow up to ensure adherence to deadlines

• Must be comfortable with ambiguity, and be resourceful enough to find solutions on your own

• Ability to maintain confidentiality of sensitive information and use discretion in dissemination of information

• Strong interpersonal, team-building and people skills; a team player able to establish and build partnerships with all levels of management and business partners

• Be approachable with a positive attitude

• Ability to exercise a high degree of professionalism as position interacts with upper level management

• Must have strong computer skills, including familiarity with Microsoft Office (Word, Outlook, Excel, PowerPoint,)

• Consistent attendance is a required function of this job

NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring inspiration and innovation to every athlete* in the world.

NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job ID: 00391760

Location: United States-Oregon-Beaverton

Job Category: Administrative Support, Corporate Services